Lawyers Collaborative for Diversity
Practice Assistant (AKA Legal Secretary for Corporate Practice Group)
Job Location: Stamford
Job Type: Full Time
About The Company
Holland & Knight is proud of having built one of the largest, most respected law firms in the world today. It takes more than lawyers to build a great law firm. Holland & Knight employs more than 1,400 professional staff nationally in a wide variety of positions, including secretarial, paralegal, accounting, human resources, marketing and technology. We offer a competitive salary and benefits package, as well as a work environment that is based on mutual respect and a commitment to serving our clients.
Holland & Knight is a firm known for delivering extraordinary legal service to clients, promoting a friendly and caring work environment, and giving back to our communities. That’s the legacy of the lawyers and professionals who have chosen to spend their careers at Holland & Knight. If that is the legacy you would like to build, we encourage you to explore what Holland & Knight has to offer.
About The Position
The Practice Assistant provides high quality administrative support to a group of lawyers and professionals in a team environment to effectively and efficiently meet Firm/client needs.
Duties & Responsibilities
- Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
- Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
- Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
- Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
- Track, organize, and process reimbursements, invoices, and check requests.
- Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
- Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
- Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
- Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
- Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
- Perform clerical duties for non-legal departments, as needed.
Requirements
- 4-5 years supporting lawyers and paralegals with administrative or client-related tasks.
- Advanced knowledge of Microsoft Office Suite.
- Experience with Worksite/Filesite document management system.
- Has attained proficiency in all of the core legal administrative assistant functions and has advanced technical and communications skills.
- Ability to work in a fast paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
- Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
Education
Bachelor’s Degree
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